Driive
Smart Diary

A smarter driving instructor diary app

Manage lesson bookings, pupil details, payments and free gaps from one diary for instructors. Driive helps you organise your week, track paid and unpaid lessons, and keep your driving school running without paper diaries or messy calendar apps.

Day · Week · MonthBooking requestsOpen-slot offersGoogle · Apple · Outlook sync
DayWeekMonth
‹8 – 14 Jun›Today
Wed10
Thu11
Fri12
09:0011:0013:0015:0017:00

Maya

10:30

Aisha

12:00

School run

Liam

16:00

Priya

11:00

Jack

14:00

2h

Maya

16:30

Maya

09:30

Jack

14:00

2h

Aisha

16:30

14 lessons this week

2 sellable hours still free on Tuesday

PaidBlock creditUnpaidBreak

Colour-coded by payment

Paid, unpaid, block credit and awaiting payment each get their own colour — who owes what is visible from across the room.

Your gaps, counted

Free time is totalled for the day and the week, so you always know exactly how many sellable hours are sitting in the diary.

Day, week and month views

A live line through now, pick-up points on every booking, and a tap takes any month-view day straight into the detail.

The Driive diary showing a week of lessons, colour-coded by payment
Why instructors switch

A diary built for driving instructors.

Paper diaries are fine for writing lessons down. They are not built to manage gaps, travel time, pickup points, payments, pupil updates and reminders. Smart Diary turns your working hours into real availability, so pupils can only book where it actually fits.

  • Bookings can only ever land in genuine gaps
  • Every lesson carries its pick-up point and lesson type
  • Payment status is visible on the booking itself
  • One change updates pupils, payments and calendars together
When plans change

Handle changes
without the chaos.

Need to change a lesson? Update the booking once and everything stays in sync. Your diary, lesson record and pupil notifications all update together.

Sam CarterMon · 14:00
Completed
Aisha KhanTue · 10:00
Scheduled
Leah MorganWed · 16:00
Cancelled
Tom ReidThu · 09:00
No-show

Lesson status

Tracked in real time

Scheduled, completed, cancelled or no-show — every lesson carries its own status, derived from the clock as your day unfolds.

Lesson rescheduled

Just now

Your lesson with Marcus has moved to Thu 16 Jun, 16:00.

Lesson cancelled

2m ago

Your lesson on Fri 17 Jun, 14:00 has been cancelled.

Sent the instant you make the change

Pupils told automatically

No awkward texts

Move or cancel a lesson and the update lands in your pupil's Driive app the moment it changes — no chasing, no double-bookings, no group-chat scrolling.

No more WhatsApp admin

Let pupils book without
the back and forth

Booking lessons shouldn't mean a dozen texts a day. With the smart diary, pupils handle it themselves — viewing lessons, requesting slots, and asking to reschedule from the app. You stay in charge: set your hours, approve what works, show only the gaps you want filled.

Chloe Bennett

Chloe Bennett

Booking request · 2h ago

New

Tue 16 Jun · 14:00 – 16:00

2 hrs · pick-up PO5 2AB

“After college works best — Wednesday could also work.”

Fits your gapBlock credit · 6h left
DeclineApprove

Rather pick the time yourself?

Book a lesson

Approve her request or book her in yourself — either way the diary, her app and both calendars update together.

Thu 18 Jun · 11:00 – 13:00

Cancelled

Maya cancelled — 2 sellable hours freed up

Offer slot to pupils

Offered to 14 pupils · 09:42

Liam Carter requested · 09:45

Slot filled

3 minutes later
Open-slot offers

A cancellation is now
just an open slot.

When someone cancels, the gap doesn't have to die quietly. Offer the freed slot to every active pupil — or just the few you choose — in one tap, with a note if you like. The first request you approve takes it.

And if the cancelled lesson was prepaid, the hours flow straight back to the pupil's credit balance — the slot refills and the money sorts itself.

Google Calendar
Apple Calendar
Microsoft Outlook
Calendar sync

In the calendar you already use.

Driive feeds Google, Apple and Outlook Calendar — your whole diary, without switching apps.

FAQ

Asked by
instructors,
answered straight.

How do driving instructors manage their diary?
Most instructors run their week from a paper diary and a stream of texts, where every change means rubbing out, rewriting and re-confirming. Driive replaces that with a diary built on your real working pattern — hours, recurring breaks, days off and the travel time you need between pick-ups. Pupils request the gaps you actually have, you approve each one with a tap, and payments and pupil records update with the lesson.
Can pupils book driving lessons online?
With Driive, yes — pupils request lessons from the genuine gaps in their instructor's diary, from their own side of the app. The instructor approves or declines each request, so nothing lands in the diary without their say-so. Instructors can even require card payment before a booking is confirmed — unpaid holds release automatically after 48 hours, so no slot is ever blocked by a maybe.
What happens when a pupil cancels a driving lesson?
The slot goes back on the market instead of becoming dead time. In Driive the instructor offers the freed slot to all of their pupils — or just a few — in one tap; the first request they approve takes it, and everyone else is stood down automatically. If the lesson was prepaid, the hours return to the pupil's credit balance on their own, so the money side sorts itself too.
Does Driive sync with Google, Apple and Outlook calendars?
Yes, three ways. Subscribe once and a live feed keeps your calendar app current by itself; every confirmed lesson also arrives as a calendar invite that updates on reschedule and disappears on cancellation; and connecting Google Calendar pushes changes the moment they happen. Pupils get invites too, so the lesson lives in both diaries with the pick-up point attached.
Can I control when pupils can book lessons?
Completely. Pupils only ever see the genuine gaps in the working pattern the instructor sets — working hours, recurring breaks like the school run, days off and the travel buffer between pick-ups — and every request still needs the instructor's approval before it lands in the diary. Nothing is ever booked over a lunch break or a Sunday off.
Can Driive replace my paper diary?
That is exactly what it is built for. The Smart Diary gives you day, week and month views, colour-codes every lesson by payment status, counts your free gaps so you know what is sellable, and shows the pick-up point on each booking. Because bookings, payments and progress live in one place, a change made once updates everywhere — no rubbing out, no re-texting.
Works with

Smart Diary is stronger with the rest of Driive.

Pupil Hub

Every learner, one profile.

Explore →

Payments

Balances right to the penny.

Explore →

Lesson Tools

Mock tests, marked like the real thing.

Explore →

Put your diary
on autopilot.

Access opens in waves from the waitlist — founding instructors get in first.

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